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Harvest Timesheet Application: Quick Reference Guide

for HarQuin Subcontractors

  • Username: Your HarQuin Email

  • Password is a personal password you setup from email invite.

  • Server Name: harquin1


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To access your timecard:

Go to www.harquin1.harvestapp.com and login>select Timesheets tab

  • To add to your time card click the green + and fill out the entry.

To fill out your time-card : you will follow the outline you are used to using:

Client/Service/Description of work done/time.

The added benefit of harvest is that you can utilize the Timer function so you can start/stop the timer as you complete the task. If you leave for lunch you can stop the time and start it again when you begin work again.

  • First Select the Client (which is called Project in Harvest) they will be in the format [Time- Client Name].

  • Then select the service you are preforming in the second drop down list (payroll,bookkeeping, etc.)

  • It is important to fill in what you completed ( Account(s) reconciled, Time period(s),etc.)

  • Click start when your are ready to begin work. (You can also just enter you time (ex 1.50) if you need to round, etc.)

• When your done click Stop and it records it on your time-card.

*At the end of each day of work review your time and use your judgment to ensure that each entry is in a 15 min increment. If you don’t someone else will make the determination when the time gets imported EACH MONDAY.


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It is important to follow this template when entering info in the description section of the task entry because it will keep the process streamlined and also the client will see this.

  • First Enter the date as shown then [space] – [space] then enter description. It should look like 12/12/12 - Reconciled xxxx…..

  • To enter a side-note not seen by the client but needs Billing’s attention please enter this at the end of your description: ****NOTE:

  • NOTE: What you type here will be exactly what appears on a clients’ invoice! Please ensure you are using correct grammar/spelling /capitalization/and punctuation.


Related resources

  • Harvest Basics - VIDEO HERE

    Please be sure to watch videos on your
    personal computer or phone (not the cloud).