workflow
Overview

 
 
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before you get started

  • Review Asana and the Client Notes – this is to ensure you are not forgetting anything.

  • Reminder: Make sure you update both of these if you learn something new or have a new task to complete on a regular basis.


Bookkeeping – Enter and reconcile transactions for all accounts.

  • All accounts names should be entered into your regular task in asana (example – Chase Checking 1414).

  • All account names should be entered into your client notes.

  • To ensure the account has been reconciled through a certain date, go to Banking> reconcile> select the account and to the right you will see the last reconciled date. If it has never been reconciled there will be nothing there.

  • Types of accounts that need reconciled: banks, credit cards, loans, lines of credit.

  • Entering payroll from outside companies – go to HarQuin Team Resources in Asana.


When you are done….

  • For the day -

    • Before the client is complete, update asana with your progress. This way when you continue working, you will have a clear understanding of where to pickup where you left off.

    • Update harvest with what you completed. (See details in Harvest Section)

    • Do a status update - Complete a status update. We need to know what the last completed month is for that client. Tip: Use data from Harvest to complete status update.

  • For the Month -

    • Once all accounts are reconciled and there is nothing left to be done in Asana, complete a Final Check on your own client. See video in Traineaze LINK HERE.

    • Assign a final check in Asana to have your work reviewed. Please label the final check as “Final Check – MONTH (you just completed)”

    • Update harvest with what you completed. (See details in Harvest Section)

    • Do a status update - Complete a status update. We need to know what the last completed month is for that client. Tip: Use data from Harvest to complete status update.


QuickBooks Tips for excellence:

  • Chart of Accounts – No miscellaneous accounts and no duplicates (telephone costs and cell phone costs or subcontractor and contractor).

  • No “other” accounts on the P&L (meaning transactions are posted to their header account instead of a sub account).

  • Bank and credit card accounts- Put the last four digits of the account number in the Chart of Accounts, Asana and Client Notes.

  • When you see a transfer to an account, create the vendor name in QB to be “Transfer 1234” so that way if the money is going in or out you can use the same name. Once you figure out what that account is, you can change the vendor name to “Transfer 1234 – Owners draw” so when you see it hit the bank account you already know where it goes.

  • If you have to make a reoccurring adjustment for a client and 1 month they just so happen not to have any transactions, enter a $0.00 adjustment so when your final check is complete they will know that it was intentional. Same goes if there are not changes in a bank statement - still reconcile it.