Demands are high.

Running a non-profit means you're held to a higher standard of financial transparency - and you should be. Your donors, your board, and your community are trusting you to be a good steward of every dollar that comes in.

We can support you with bookkeeping services by providing accurate, transparent, and timely financial record-keeping that allows you to focus on your mission rather than administrative burdens. This includes tracking donations and grants, managing expenses, preparing financial reports for boards and stakeholders, and ensuring compliance with regulatory and tax requirements specific to non-profits. By organizing financial data clearly and implementing efficient systems, we help you maintain accountability to donors, improve budgeting and planning, and make informed decisions. Ultimately, professional bookkeeping support enables your organization to operate more effectively, build trust with your communities, and maximize the impact of every dollar you receive.

Who we Serve

Bookkeeping

• Month to month - no commitments.

• No need to purchase accounting software or subscriptions - saving you $800 - $1,200+ per year.

• Fund accounting - tracking restricted vs. unrestricted funds so every dollar is accounted for correctly.

• Donation and grant income tracking

• Budget vs. actual reporting for board meetings

• Year-end cleanup coordinated with your CPA for 990 preparation.

• Custom Receipt & Mileage tracking App included - for your team as well.

• Behind on bookkeeping? No problem! We do catch-up quickly and affordably. We will have you up and running in no time!

PRICING

At HarQuin, you never pay for services you aren’t using. You have a set hourly fee but aren’t locked into a monthly rate. We know your organization ebbs and flows. Every dollar counts when you're running a non-profit - you should only ever pay for what you need.

No flat fees, why? Fair pricing.

Each service is individual so you can start or stop as needed. Hiring a temporary employee? We’ve got you! Need a wellness check with a CPA? Let’s do it!

Our clients save an average 15 to 20 hours per month.

Why pay full-time rates for an in-house accountant?
HarQuin delivers expert support at a fraction of the cost.

Reinvest your time and money back into your organization.

• No need to pay CPA rates for bookkeeping

• Save on CPA fees at tax time by having everything ready

• Bookkeepers focus on day-to-day transactions, so your books stay accurate and up-to-date

• Frees up your CPA to focus on high-value tax planning and strategy

• Regular bookkeeping helps catch errors early—before they become expensive tax problems

• Instant cloud access – so your CPA isn’t chasing down files at crunch time

• Timely, tailored reports – formatted how they like, when they need them

• Clear, consistent categorization – no guesswork, no red flags

• Direct support from real bookkeepers – fast answers, no fluff

• Month-end reconciliations done right – making year-end smooth and stress-free

Wait... will HarQuin do my income taxes too?

Short answer? Nope—and that’s actually a good thing.

At HarQuin, we intentionally don’t file income taxes—and here’s why: Checks and Balances.

We do handle sales and payroll tax filings and offer consulting through our experienced CPAs. But when it comes to income tax, we leave that to your tax preparer.

It’s not a gap—it’s a smart, common practice designed to protect you.

Two sets of eyes = stronger protection.
By keeping bookkeeping and tax filing separate, you get built-in checks and balances. If you're ever audited, it helps to have two companies backing up your records—your bookkeeper and your CPA.

We make tax season smoother.
When year-end rolls around, your books will be clean, organized, and ready to go. That means your CPA won’t have to spend time cleaning things up—saving you time and money.

Need a CPA?
We’re happy to refer someone we trust and work well with.

Why HarQuin?

Passion

We’re a team of professional bookkeepers who are passionate about organizations that exist to make a difference.

Our goal? To deliver accurate, up-to-date books, backed by industry-specific expertise and proactive support, so you can make smarter decisions, faster.

Freedom

You didn’t start your organization to stress over spreadsheets. You should be serving your community, building donor relationships, and advancing your mission—not buried in bank feeds and reconciliations.

At HarQuin, we believe in this simple truth: do what you do best, and outsource the rest. We’ll handle the bookkeeping so you can focus on running your organization, not getting lost in it.

Knowledge

From restricted fund tracking to donor accountability to 990 prep coordination, we help you understand exactly where your organization stands financially - so you can make confident decisions about programming, staffing, and growth. With a dedicated bookkeeper and access to CPA consulting, your numbers will always be in full view every step of the way.

Professionalism

With HarQuin, you gain a reliable financial partner who’s in it for the long haul—we’re here to build long-term relationships, not just deliver monthly reports.

Your transactions are professionally entered so you have everything ready to go, not only for tax time, but anytime you need it. We give you simple reports - real data that you can use to make the right decisions.

1. tell us a little about your needs through the form below

Nothing is too big or too small. We have a team who can meet your needs.

2. Within 1-3 business days, we’ll email you a no-obligation estimated cost of services

Remember, you’ll be locked into an hourly rate for life - not a set monthly fee.

3. With information in front of you, we can schedule a call or meet on zoom

We know this is a big decision and we want to get all of your questions answered.

4. Ready to get started? With just a click, you can log in and begin the onboarding process—anytime, day or night.

Your dedicated Success Team member will be walking with you each step of the way.

By this time next week, you can feel at peace knowing professionals are finding all the money you may be losing. 🙌

Outsourcing tasks has been proven time and time again to save money in the long run, achieve growth faster, and keep the organization from experiencing unwanted tax drama.

We do the work - you get the finished reports sent to you!